Form I-9 is used to document verification of the identity and employment authorization of individuals hired for employment in the United States.
As required by federal law, the university must complete Form I-9 for each individual hired for employment in the United States.
If the employee cannot provide you with proof of current employment authorization, you cannot continue to employ that person.
To implement this law, employers are required to complete the Employment Eligibility Verification (Form I-9) for each new employee (both citizen and noncitizen).
I occasionally get questions from clients on what has to be done in the reverification of documents that are used to show that someone has the legal right to work in the United States.
If you use a new Form I-9, write the employee’s name in Section 1, complete Section 3, and retain the new Form I-9 with the original.
To reverify: For non-citizen employees when an their employment authorization document expires, you must reverify his or her employment authorization no later than the date employment authorization expires.
(This is why it is important to have a tracking method on documents that have expiration dates, excluding those listed above.) You may use Section 3 of Form I-9, or, if Section 3 has already been used for a previous reverification or update, use a new Form I-9.